Title Clerk

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES: include but are not limited to the following. Other duties may be assigned as needed.

• Process Manufacturer’s Statement of Origin for customers-
  • Track delivery of new Apparatus/Ambulance in a timely manner by utilizing the Ten-8 Backlog Report and begin processing MSO paperwork upon delivery and/or payment of unit
  • Complete back of the Manufacturers Statement of Origin and corresponding documentation then ship to the customer to obtain tag and title at their local tag office
  • Knowledge of title/tag processes and requirements in GA and FL
  • Knowledge of different MSO requirements of Ten-8 customers as they may apply
  • Maintain MSO Name and Address spreadsheet in Excel for accuracy
  • Travel to local tag agency for dealer service of tag/title items when required
• Process and send out of Performance and Bid Bonds-
  • Review bond for correct customer name and order information
  • Sign bond as witness and have bond signed by officer of company
  • Save a copy of the bond to the job file and email a PDF copy of the signed bond to the manufacturer, sales representative, and Vicky/Kathryn
  • UPS overnight to customer

• Arrange driver pick-ups from ambulance manufacturers, Pierce Bradenton, demo drives, and other drives as assigned
  • Assign Ten-8 CDL and non-CDL drivers to pick up units in a timely manner when requested
  • Arrange car rentals and flights for drivers and send out Driver Confirmation email to all recipients after booking
  • Submit driver fee payments to payroll by deadline every 2 weeks.
  • Submit driver logs/fuel logs, fuel receipts to Office Manager on out-of-state Fire Apparatus drives as required by DOT regulations
  • Submit driver fare email to Vicky/Kathryn in a timely manner
  • Train new drivers or assist current drivers with their trip expense reimbursement in Concur system. Review Concur submissions and approve in a timely manner.
  • Use of Enterprise Travel Direct (ETD) system for car rentals. Work with ETD representative to solve any rental issues.
  • Order and renew temp tags/temp registrations when required through Auto Data Direct System
  • Order overweight/oversize trip permits through JJ Keller system when required on Aerial Fire Apparatus drives going out-of-state
  • Contact drivers for random CDL drug screenings when requested by HR.
  • Maintain list and ship drivers IFTA stickers each calendar year
• Maintain list of Ten-8 training requirements for upcoming/new Fire Apparatus deliveries- work with Trainers on assignments
  • Confirm training needs with Apparatus Sales Reps upon ship date from Pierce
  • Assign trainers as determined for 1 or 3-day training sessions
  • Email trainer required materials to be familiar with new unit
  • Submit trainer fee payments to payroll by deadline every 2 weeks
  • Assist Trainers with Concur expense reimbursement system- teach new Trainers how to use Concur system. Approve Trainer expense reimbursement in Concur in a timely manner.
  • Submit Training Orientation Forms from Trainers to Pierce Contact Center
  • Maintain accurate New Delivery Training spreadsheet in Excel
• Process Trade-in’s and Used Apparatus/Ambulance Sales
  • Work with Sales Rep and customers on arranging pick up of trade-ins by buyer or wholesaler
  • Submit processed GA or FL title and required certifications to buyer or wholesaler
  • Maintain Trades spreadsheet in Excel
• Submit ambulance warranty forms to manufacturer and chassis manufacturer
• Other duties as assigned.

EEO STATEMENT: Ten-8 Fire & Safety provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DRUG FREE WORKPLACE: Ten-8 Fire & Safety is committed to protecting the safety, health and wellbeing of all employees and other individuals in our workplace. As a condition of employment, employees are required to participate in pre-employment drug screening.